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Advancement Officer - Campaign and Proposal Writer - Lester B. Pearson College of the Pacific and United World Colleges (Canada)

Victoria, BC

Job Description

Reporting to: Director of Advancement 

Position Summary

As a key member of the College’s Advancement and External Relations Department, the Advancement Officer – Campaign and Proposal Writer will report to and work closely with the Director of Advancement. The successful candidate will also work in close collaboration with the Campaign Director and will establish and maintain strong working relationships with the Communications Director/Officer. The successful candidate will have primary responsibility for researching and writing Campaign and Fundraising materials, as well as Grant and Funding proposals. 

Major Responsibilities

Campaign and Fundraising Research and Writing (50%) 

  • Develop and maintain content for campaign case for support and supporting content for specific program areas within that case.
  • Prepare individualized proposals for major donors. 
  • Prepare campaign correspondence for prospective major donors. 
  • Prepare campaign status reports – capital, program and philanthropic progress. 
  • Liaise and work with Communications to ensure overall message alignment and facilitate creation of allied broader organizational communications messages. 

Grant and Proposal Research and Writing (50%) 

  • Conduct the full range of activities required to prepare, submit, and manage grant and funding proposals to individual donors, foundations, corporate and government sources. 
  • Research and evaluate prospective new funders.  
  • Liaise with Faculty, Students and College administrative areas, such as Finance, to gather information necessary for submissions, reporting and stewardship. 
  • Liaise and work with Communications to ensure overall message alignment and facilitate creation of allied broader organizational communications messages. 
  • Comply with all reporting as required. 
  • Maintain records in Raiser's Edge to support the coordination of proposal writing, applications and renewal submission, mid-grant reporting and application status updates. 
  • Establish and maintain effective relationships with current and prospective funders. 
  • Develop and submit sponsorships proposals (in support of various programming offerings). 
  • Assist with other writing and fundraising projects as requested or assigned. 

Job Requirements

  • Strong written communication skills including the ability to write clear, structured, articulate, and persuasive proposals. 
  • Strong editing skills and attention to detail. 
  • Experience working in deadline-driven environments and proven ability to work well in a team environment, handle multiple assignments and meet deadlines. 
  • Strong understanding of philanthropy and the social profit sector. 
  • Knowledge and familiarity with research techniques for fundraising prospect research. 
  • Good understanding of the major gifts fundraising process. 
  • A solid understanding of budgets as they relate to proposals and grants. 
  • Motivated self-starter with ability to work independently and as part of a team. 
  • A strong donor service orientation demonstrated by the ability to anticipate, understand and respond to the needs and expectation of donors. 
  • Experience with Raiser's Edge (or similar data system) and entering data to support the development of grant solicitation pipeline preferred. 
  • Solid knowledge of Microsoft Office programs. 

Education & Experience 

  • Related university degree (English, Communications, Journalism, Marketing) or equivalent in training and experience. 
  • Minimum of five years’ experience with writing for capital campaigns, major gift campaigns and grant proposals. 
  • Preference given to those with experience writing gift proposals or grant applications at the $50,000 level and above. 

How To Apply

This is a full-time position located at Pearson College UWC in Metchosin, approximately 40 minutes from downtown Victoria.  The College offers an attractive compensation package to an outstanding and qualified applicant. 

Applications will be accepted until the position is filled. Only candidates selected for an interview will be contacted. Resumés and a cover letter can be emailed to

Pearson College UWC is committed to diversity and equity in employment. All qualified applicants are encouraged to apply; however, Canadians and permanent residents shall be given priority.