Postings | Association of Fundraising Professionals - Greater Vancouver Chapter


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Database Coordinator - Collingwood School Society

West Vancouver, BC

Job Description


  • Database maintenance and updating (Raisers’ Edge - RE)
  • Cleanliness and accuracy of the Advancement database
  • Coordinate the 2-week (maximum) turnaround on gift processing and acknowledgements including regular financial reporting, all batch preparation, commitment, filing, coding and receipting
  • Ensure acknowledgement letters, including Annual Fund, Major Gifts, Gift Planning, Special Appeals, and Donor Stewardship Reports are kept up-to-date and are relevant
  • Ensure the accuracy of the Foundation’s gift processing financial record keeping in RE in preparation for quarterly financial statements and the annual year-end audit
  • Produce and coordinate Advancement event RSVP lists and correspondence
  • Execute the monthly processes and procedures associated with the pledge fulfillment schedule, including reminder letters and overdue procedures
  • Support with the creating, editing and maintaining the department’s paper filing systems
  • Maintain the weekly production schedule
  • Assist in the gift processing and set up of online fundraising campaigns
  • Special Event support and other duties as assigned
  • Occasional evening and weekend work as required

Job Requirements


  • Strong computer and word processing skills
  • Demonstrated experience with Raisers’ Edge
  • Excellent English communication skills, both oral and written
  • Strong Mandarin communication skills, both oral and written
  • Proficient with MS Excel
  • Strong organization skills and attention to detail
  • Excellent interpersonal skills; an approachable and friendly demeanor
  • Proactive nature and a sense of initiative

Our “Must Haves”

  • Proven work ethic with utmost integrity
  • Desire to excel and succeed
  • Self-awareness, with a desire for constant self-improvement (goal –oriented)
  • Self-motivated, energetic and fun!

How To Apply

If this role sounds like a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by October 20, 2020.

Please apply for this position on our website here: