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Vancouver, BC

Job Description


Job Summary
The Development Coordinator is responsible for providing effective implementation and coordination of development programs for the Faculty of Applied Science. The successful incumbent will serve as the liaison for our team to other fundraising units and ensure that a lifelong relationships with UBC donors, alumni and students are facilitated. Additionally, the Development Coordinator will be the point of contact for all the faculty’s student teams’ development-related inquiries.

The ideal candidate will possess a strong understanding for data reporting and analysis as well as experience with Customer Relationship Management (CRM) databases. Working closely with our development fundraisers, the Development Coordinator will be robust in drafting solicitation materials and correspondence, including invitations and briefing notes, in preparation for meetings.

Organizational Status

This position reports to the Manager, Development and Strategic Initiatives, and works closely with DAE development and alumni units and the administration team at the Faculty of Applied Science.

Work Performed

  1. Handle and coordinate development inquiries from the faculty’s student competition teams and other student projects. This includes connecting between donors and students to ensure gifts are handled appropriately.  
  2. Serve as the point person for central develop units including Annual Giving, Awards, Stewardship and Gift & Estate Planning. They will play an integral part in coordinating the Annual Alumni Appeal as well as the Annual Endowment Stewardship Reports for Applied Science.
  3. Develop and maintain a full understanding of the Development Award processes to efficiently assist the team in the set up for new awards.
  4. Write donor/prospect solicitation materials and correspondence, including meeting requests and briefing notes.
  5. Support the development and implementation of new unit initiatives that advance UBC`s strategic plan;
  6. Ensure that appropriate donor recognition, acknowledgement and stewardship programs are in place;
  7. Develop and maintain a deep understanding and expert use of the University's donor and alumni database;
  8. Participate in on-going fundraising planning and practice and process development;
  9. Performs other related duties.

Job Requirements

Undergraduate degree in a relevant discipline is required. Or an equivalent combination of experience or education in a related discipline. Minimum of 1 year of related experience or the equivalent combination of education and experience. Ability to work independently while exercising good judgement at all times. Excellent verbal and written communication skills. Strong organizational, analytical and interpersonal skills. Effective computer skills. Proven ability to interact effectively and positively with staff, managers and donors.

Skills required:

  • Proven proficiency in Microsoft Office products, donor databases, and Adobe Acrobat Professional DC
  • Ability to effectively manage multiple tasks and priorities, work effectively independently and in a team environment
  • Ability to effectively use email, word processing, spreadsheet, presentation software at an advanced level (Office 2010 preferred)
  • Ability to prioritize and work effectively under pressure to meet deadlines
  • Ability to communicate effectively verbally and in writing, in addition to developing and maintaining cooperative and productive working relationships
  • Ability to deal with a diversity of people in a calm, courteous and effective manner, and exercise tact and discretion
  • Proven understanding of the donor cycle and the candidate’s ongoing role in that critical cycle

Supervision Received

This position reports to Manager, Development and Strategic Initiatives. Work is reviewed for achievement of objectives, soundness of judgement and quality of work.

Supervision Given

No supervisory responsibilities.

Consequence of Error/Judgement
This role exercises initiative and judgement in establishing priorities and carrying tasks through to completion, and must demonstrate tact and discretion. Works independently and as a team member within established guidelines and standards. Work is reviewed in terms of achievement of defined goals. Makes decisions regarding writing and editing communication materials, and communications projects and service contracts. The incumbent works with all groups within the Faculty to serve the communication needs of the Faculty community. Error in the performance of duties or inappropriate disclosure of confidential information may adversely affect the image and reputation of the Faculty. The performance of this position can have a major impact on how the Faculty is perceived by its internal and, by extension, the external community.

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