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Philanthropy Manager, Vancouver Campus - Alder University

Vancouver, BC

Job Description

Adler University, Vancouver Campus is recruiting for a fairly new Philanthropy Manager role in Vancouver and is an exciting opportunity for a career-minded development professional to play a key role during a particularly exciting time in the University's evolution. The Philanthropy Manager will support and advance a campus that has had a strong presence and reputation in Vancouver since 2005. The campus is located in the heart of downtown Vancouver in the middle of its thriving post-secondary community.

Reporting directly to the University's Vice President for Institutional Advancement, located on the Adler University Campus in Chicago, and with a dotted line relationship to the Executive Dean of the Vancouver Campus, the Philanthropy Manager will support all initiatives of the Office for Institutional Advancement (OIA) and will be a key contributor to the Adler advancement team. The primary task of the Philanthropy Manager will be to administer, in collaboration with the Vice President (OIA) and a contract worker, a comprehensive fundraising program in support of the goals and needs of the Vancouver Campus.  Adler University is actively engaged in the final phase of its first-ever Comprehensive Campaign targeting a goal University wide of $10 million (USD). 

Areas of responsibility include relationship development, donor/prospect research, building a sustainable donor pipeline, preparing proposals, maintaining accurate donor records (Raiser's Edge NXT is the software), moving fundraising accounts through the donor cycle, and supporting a stewardship program that ensures appropriate volunteer/donor recognition and acknowledgement, and securing gifts from individuals, foundations, corporations, organizations and government. The incumbent will also manage Vancouver alumni relations activity.  He/she will support and guide Vancouver development related activities of senior university administration and faculty honoring prospect management guidelines and will implement annual giving and campaign initiatives. Annual targets are set in collaboration with OIA and defined in work goals and objectives.

This position assists, advises, and represents the Vice President for Institutional Advancement by performing professional and administrative duties of varied scope requiring the exercise of initiative, judgment, and knowledge of Adler University activities and staff responsibilities on the Vancouver Campus. Work is reviewed for soundness of judgment, implementation and effectiveness in achieving desired results and organizational goals.

Given time, personal performance and a significant increase in donor activity, this position is poised to grow into a full managerial/director role with enhanced responsibilities and staff.

Job Requirements


  • Participate in development activities including individual meetings with donors, prospects and campus constituent groups.
  • As directed, implement fundraising activities, such as the annual giving campaign, direct mail programs and cultivation events.
  • Steward meaningful relationships with existing supporters, maintaining and developing regular correspondence including the creation of acknowledgement letters and other opportunities for regular contact, i.e., update meetings, phone calls.
  • Identify and, as directed, cultivate new sources of funding including private, government and corporate/foundation sources; contact corporate representatives, government officials, and/or community leaders to increase awareness of Adler University's causes, activities, or needs.
  • Build and manage a portfolio of gift prospects and coordinate solicitation strategies with the VP OIA and Contract Worker.
  • Manage information, update and record donor profiles and fundraising activities.
  • Maintain regular, consistent and transparent progress reports for the VP OIA, Executive Dean and Board, as well as other key stakeholders.
  • Track and maintain reporting for gifts and grants in accordance with Adler policies and procedures.
  • Conduct prospect research, outreach, and necessary follow up activities to cultivate donors in the Vancouver area.
  • May develop concept papers and project proposals for small to mid-sized foundations. Compile or develop materials to submit to granting or other funding organizations.
  • Create and manage a calendar of donor and special events designed to cultivate and steward donors, as prioritized by the strategy.
  • Recruit sponsors, speakers, participants, or volunteers for fundraising/cultivation events to increase awareness of Adler's mission.
  • Represent Adler in necessary meetings, conferences, and other external representation, as delegated. Attend community events, meetings, or conferences to promote the University's goals or solicit donations or sponsorships.
  • Maximize the engagement of the Executive Dean and Vancouver board members in achieving fundraising goals.
  • Act as primary development liaison to Vancouver campus leaders and staff.
  • Ensure that Adler adheres to all relevant financial regulations and practices; manage the affairs of the Adler University Vancouver Foundation and assures timely compliance with all legal and fiduciary requirements.
  • In concert with the Marketing and Communications Office, develop and maintain marketing materials for print and electronic communications. Design or produce materials such as posters, or newsletters to promote, market, or advertise fundraising events and institutional success stories.
  • Direct or supervise volunteers, whether internal or external to Adler.
  • Monitor budgets, expense reports, or other financial data for the Office of Institutional Advancement.


  • Minimum a Bachelor's degree along with at least 3-5 years of relevant experience demonstrating consistent career growth and progression.

Preferred Skills/Experience:

  • Knowledge of university development and academic structure
  • A background in building a donor base including corporate and foundation partnerships
  • Familiarity or experience with securing government grants; and, an exposure to major gifts and planned giving.
  • Knowledge of donor database software is essential.  Must be self-directed and a quick learner, able to work independently, confidently and successfully in a fast-paced, goal oriented development operation.
  • A resourceful spirit capable of strengthening Adler's fundraising program will be key to the incumbent's success. Personal tenets of social justice and social responsibility are important. 
  • A proficient knowledge of principles of institutional advancement, development and philanthropy along with demonstrated knowledge of techniques of donor cultivation and solicitation is required.
  • Able to engage individuals (prospects, donors, key contacts) with the University and its leadership to inspire and deepen their support.
  • The ability to manage budgets and hit fundraising targets are important.
  • A familiarity with online fundraising, including social media, web-based giving, and donor and prospect database management is needed.
  • Excellent communication and representation skills with proven ability to tell a compelling story; strong writing skills with proposal development experience is preferred.
  • Knowledge of local laws/legislation impacting gift processing and university foundation monies is critical.
  • Experience working effectively with senior level executives and external constituents is desirable.
  • Excellent process management skills, financial operations competencies and computer proficiency with development software (i.e., Raiser's Edge NXT) and Microsoft Office products are fundamental to this role.
  • Ability and willingness to travel, as needed.